9 Tips to Maximizing Efficiency with Google Calendar

This article is a hybrid, ported from my Google+ page with a few extras thrown in to make it exclusive enough for me to post it here. I’m not big on duplicating content, but do believe it should be maximized when possible. Now, with that said let’s get down to Google Calendar and tips that might help you in maximizing how efficient you are , either in your business life or personal life. I know I find Google Calendar useful in all aspects of my life.

If you’re not using Google Calendar to maximize your efficiency and reduce your stress level, you’re blowing it.

7 9 Tips to Maximizing Efficiency with Google+ Calendar

Edit Default Settings

Before you even get started with Google Calendar make sure you setup/edit your default settings, doing so will make using your calendar more enjoyable right off the bat.

Schedule In Advance

Making calendar changes takes minimal effort. Don’t be afraid to schedule and schedule far in advance, making changes or adjusting your calendar is much better then forgetting.

Schedule Goals

Don’t restrict your calendar use to scheduling actual current events and things that are locked down. Instead, schedule goals and even basic daily work tasks.

Schedule Now

Scheduling is only as good as the scheduler. If you suck at entering data into your Google Calendar, the results from your Google Calendar will suck. Don’t hesitate to schedule something

Schedule On the Go

There’s a plenty of Google Calendar apps listed in any of the mobile app markets, get one and use it to schedule when you’re on the go. Instead of writing emails when you have down time you can spend that time scheduling goals.

Get the Power Tools

Simply visiting http://calendar.google.com every time you want to schedule isn’t going to make you any kind of Google Calendar power user. Take a moment (right now would be great) and grab the power tools that are out there to assist you in maximizing your Google Calendar potential. As mentioned above, get the mobile app, take a look in the Google Chrome or Firefox extensions and grab an extension that helps you manage your calendar – I recommend this https://chrome.google.com/webstore/detail/hkhggnncdpfibdhinjiegagmopldibha or this if you use multiple Google tools and Chrome browser https://chrome.google.com/webstore/detail/baohinapilmkigilbbbcccncoljkdpnd .

Schedule from Google+ by clicking “Calendar” in the nav.

Share Your Schedule

Don’t be afraid to share specific things on your schedule with others on your team. This is a great way to reduce unwanted interruptions. In addition to reducing interruptions sharing your calendar is a great way to keep others in the loop and aid in communication with your team.

Schedule Personal Events

Having a balanced personal life is a tremendous part of being successful, forgetting important family functions can rattle that balance pretty good Schedule personal events and goals in the same way you schedule business and work related stuff.

Think of the surprise on your daughter’s face when you remind her that her favorite Disney star is going to be on Ellen that day or how happy your son is when you tell him about the upcoming Video Game Awards show. The list of smiling faces goes on and on.

Setup Multiple Calendars

If you’re busy your Google Calendar can get pretty packed, luckily Google allows you to create multiple calendars. By taking advantage of multiple calendars you make it easier to see which calendar events are for personal events or business related, or one of the calendars for one of your associates or team members. This function does more then add pretty colors to your calendar, it helps you stay focused on what events matter most to you at that moment.

*** Bonus Tip *** Edit Event Settings

Take a moment to “edit event” when you’re setting up your event, this will allow you to set reminders for specific events. Another nice feature about Google Calendar is the ability to have recurring calendar events, this makes remembering those redundant daily/weekly/monthly/yearly tasks a thing of the past. Let Google Calendar remember it for you.

Your Turn

Leave a comment and share any additional tips for Google Calendar that you think might be helpful to others.

P.s. Happy December everyone!

Tagged as: business tips, Calendar Tips for Business, Google Calendar Tips, Google+ Tips, planning, Scheduling

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